How To Make Travel Planning More Efficient

The logistics involved with planning corporate travel for events and conferences can leave a planner’s head spinning. When you’re arranging travel for large groups of executives, your work gets exponentially harder.

Not only do you need to book large blocks of rooms at hotels, vet them for amenities, and find dining options that accommodate the entire party, you also must arrange ground transportation that is safe, comfortable and smooth. But do not fear -- below are 3 tips for finding first-class group transportation within your budget.

Numbers First

You should have a final headcount before making reservations. Nothing is more embarrassing than leaving an executive behind because the bus didn’t have enough seats. Conversely, you don’t want to book a full-size motorcoach when a 10-passenger Sprinter will suffice.

Your final headcount allows us to determine the cost and the vehicle needed. From there, we help you choose from a smaller number of buses and coaches to determine the best fit for your team.

The Mercedes Sprinters can also be separated in this way, making them perfect for smaller groups. If you only need transportation for six people, you can set aside the shuttle-style or the limo-style Sprinter for their comfort. They’ll receive everything they usually enjoy during their sedan rides—they’ll just have to share with others.

Skip the Sedans

Traveling executives may be accustomed to riding in luxury sedans to and from the airport on their business trips, but this isn’t an option when a group travels together. Why? Because that many sedans could get costly.

Instead, you must find vehicles large enough to fit the whole group.

If you’re planning a conference trip or convention, the full-size buses are the best bet. These also come in varying levels of luxury, so be sure you know what you’re reserving for your traveling executives. If you’re not sure, don’t worry; we’ll help you make the right choice.

Level of Luxury

Most executives are accustomed to a certain level of luxury. When you take away the comfy sedan and put them on a shuttle bus, you may think it’ll be torture for them. But remember, many buses and coaches are outfitted with luxury amenities, such as the vehicles in our fleet, and your team members may end up preferring these larger luxury vehicles over sedans.

The level of luxury you choose affects your costs. You can select the standard shuttle bus if amenities aren’t important. This simple ride will get your team members from point A to point B safely and efficiently, but without the bells and whistles.

If they want the bells and whistles, you can step it up a notch with the limo bus. Though not always appropriate for business travel, the limo bus does offer premium seating, a wet bar, television, sound system, and the service you’ve come to expect from Angel Worldwide Transportation.

The most important thing is that all in the party get a safe, luxurious, happy ride to and from any group events while traveling. Well, also while saving money for your company. Angel Worldwide Transportation has you covered. No matter where in the world your team members go, we’ll be there with all the vans, buses & minibuses you need to get everyone to their destination.